A Thousand Moments — Digital Photo Organization Worksheet
https://www.athousandmoments.com/how-to-organize-digital-photos/
Worksheet updated November 1, 2026. Example structure, not an archival standard.

SOURCE INVENTORY — REPEAT FOR EACH SOURCE
Source identifier / owner:
Device, folder, library, or account location:
Date range / certainty:
Original captures, exports, edited masters, or reduced/shared copies?
Relevant file types and companion files:
Managing application and version, if any:
Independent backup and verification status:
Access or read errors to resolve before sorting:

PILOT BATCH
Known event / source batch:
Original locations retained:
Chosen folder structure or application organization:
Naming rule and collision handling:
Raw/sidecar, still/video, original/edit relationships:
Unknown dates recorded explicitly: [ ]
Proposed duplicate review completed without bulk deletion: [ ]

SAMPLE EVENT README — REPLACE ALL EXAMPLES
Event: Garden visit
Capture date: 2026-10-18 (known) OR circa/unknown with evidence noted
People/place/context:
Sources: camera A / phone export, batch identifiers
Original naming and any rename mapping:
originals/: source captures and applicable companion files
edits/: separately saved edited master files
sharing/: derived files for sending or display
Application/version needed for linked data:
Export method, settings, and date if applicable:
Known omissions or uncertainty:
Related physical collection identifier if scanned:

RETRIEVAL AND RECOVERY CHECK
Find original of a favorite image — path / result:
Find edited image used for a print — path / result:
Find and play event video — path / result:
Can another person follow the README? / problems:
Restore samples from independent backup into test folder — result:
Next import procedure and review date:
Keep passwords out of this worksheet.